ECTS seen from the point of view of a software developer

This is a short overview of a WorkShop given to delegations from different Universities in October 2005 and july 2006, concerning the implementation of the European Credit Transfer System at Ghent University, more specifically about the Information Technology that was used by the Office for Student Administration and Study Programmes.

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ECTS, a definition

The European Credit Transfer and Accumulation System is a student-centred system based on the student workload required to achieve the objectives of a programme, objectives preferably specified in terms of learning outcomes and competences to be acquired.
(Source: Socrates Page on ec.europa.eu)

ECTS makes study programmes easy to read and compare for all students, local and foreign. ECTS facilitates mobility and academic recognition. ECTS helps universities to organise and revise their study programmes. ECTS can be used across a variety of programmes and modes of delivery. ECTS makes European higher education more attractive for students from other continents.

How to implement ECTS

When I talk about implementing ECTS, I always start with the three pillars of ECTS:

  1. Allocation of ECTS Credits:
    based on the official length of a study programme cycle. The total workload necessary to obtain a first cycle degree lasting officially three or four years is expressed as 180 or 240 credits. Credits are allocated to all educational components of a study programme (such as modules, courses, placements, dissertation work, etc.) and reflect the quantity of work each component requires in relation to the total quantity of work necessary to complete a full year of study in the programme considered.
  2. Creation of the Information Package:
    The regular Information Package/Course Catalogue of the institution to be published in two languages (or only in English for programmes taught in English) on the Web and/or in hard copy in one or more booklets.
  3. Production of different documents:
    • Learning Agreement
      contains the list of courses to be taken and agreed upon by the student and the responsible academic body of the institution concerned.
    • Transcript of Records
      documents the performance of a student by showing the list of courses taken, the credits gained as well as the local grades and possibly ECTS grades awarded.

During this series of workshops at Ghent University, other people have talked or will talk about these different aspects of ECTS in much more detail, not necessarily in this order, and sometimes organized in a different way. Note that I am not an ECTS specialist, I am a software developer; my main concern is to know how to translate the concept of ECTS into an ICT application.

ECTS and Information Technology

I was hired by Ghent University in 1998 and my first task was to redesign a series of software applications for the Office for Student Administration and Study Programmes. Let's go back into time and let's see how the architecture of those applications evolved.

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Author: Bruno Lowagie, july 2006
iText @ Ghent UniversityiText @ Ghent University

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